Executive Assistant – Direct Hire

Industry: Financial Services

Location: Conveniently located in the West Metro

Position Type: Direct Hire / Full-Time

Compensation: $70,000 – $80,000

Benefits: Health, PTO, 410(k), Life, Disability

We are seeking a high-caliber Executive Assistant to support our client’s C-Suite leadership. this role, you are an integral part of the entity’s daily operations and client experience.

We seek a professional with at least 5 years of experience who can seamlessly pivot between complex administrative support for our executives and providing a warm, sophisticated welcome to our clients and business partners.

Key Responsibilities

• Executive Support: Proactively manage complex professional calendars, coordinate detailed travel, and serve as a “gatekeeper” for executive communications with a focus on efficiency professionalism and discretion.
• Guest & Client Hospitality: Greet clients and visitors upon arrival with the highest level of service, ensuring professional excellence.
• Meeting Logistics: Orchestrate meetings and presentations. This includes managing conference room logistics, coordinating catering, and preparing sensitive financial document binders or digital presentations.
• Communication Liaison: Handle phone and email inquiries with poise and a “client-first” attitude, ensuring all stakeholders feel heard and valued.
• Office Management: Maintain the office – oversee vendor relationships, managing expenses, and ensuring the workspace is always “client-ready.”

Qualifications

• Experience: 5+ years of experience as an EA or Senior Administrative Professional, preferably within Financial Services, Banking, Insurance, or a similarly professional corporate environment.
• Professional Presence: A polished “Executive Presence” is required. You must be comfortable interacting with high-level executives and maintaining a professional office atmosphere.
• Technical Savvy: Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and experience with CRM or expense management software.
• Integrity: Proven ability to handle confidential financial and personal information with the utmost discretion and ethical standards.
• In-Office Commitment: This is a 100% in-office position located in the Western Minneapolis suburbs to provide consistent support to our leadership and guests.